IT Budgeting in 2023: Tips and Best Practices for IT Professionals

Creating an IT budget has always been challenging, but arguably it’s now even more challenging in the post-pandemic world when cloud migration, remote working, live streaming, and cybersecurity are shifting to be necessities and should be carefully considered as priorities.

On the other hand, we’ll still need to allocate a budget for the day-to-day IT operations and growth, as well as future-proofing your infrastructure, making the whole process even more challenging.

So, what about 2023? Where should you focus your IT spending in the year when the world continues to recover from the COVID-19 pandemic with the looming recession? What’s the best approach to ensure effective decision-making?

In this guide, we will discuss all you need to know about IT budgeting in 2023 to ensure an ideal budgeting process while also avoiding common budgeting mistakes. 

By the end of this guide, you’d have learned about:

  • Key considerations in IT budgeting
  • Major IT budget considerations for 2023
  • Steps for a successful IT budgeting process
  • Common IT budgeting mistakes you should avoid        

And more.

Without further ado, let us begin this guide right away:

IT budgeting: the concept

IT budgeting refers to the process of a business creating a plan of how they are going to spend their budget on IT-related items (IT infrastructure, employees, supplies, etc.) The term “budget” refers to the written document that contains the spending plan.

The main purpose of the budget is to control our spending. Most, if not all, businesses must always deal with limited resources, and proper budgeting ensures that the IT department will always have enough money to achieve its objectives.

Budgeting allows the business (and, in this case, the IT department) to prioritize its spending and focus its resources on the most important things that can help the business achieve success and growth. At the same time, it prevents overspending on items that aren’t really important to the IT department.

Key considerations in 2023 IT budgeting

Before we start the budgeting process, it’s important to consider the following:

1. Creating an up-to-date IT master plan

It’s very important to have an updated and comprehensive IT master plan as your business’s foundation of the whole IT strategy.

The IT master plan should elaborate on the current state of your IT environment and your strategic-level IT plan for at least the next couple of years. Typically, the master plan contains a general timeline for future improvements and fixes, along with the required budget.

If your company does have a master plan, but it’s relatively old (made before the pandemic, ) consider updating it or creating a new plan while considering:

  • What is still relevant in the master plan?
  • Any updates needed to improve security to meet today’s cybersecurity standards?
  • Any updates needed to accommodate Work from Anywhere (WFA)?
  • What new initiatives will be added? What are the operational changes needed to support these initiatives?
  • Whether the existing team has the buy-in, skills, and experience needed to execute these initiatives.

2.  IT equipment lifecycle

It’s crucial to accurately understand which IT assets and platforms require updating or upgrading and which must be retired. Also, consider how to perform migration when upgrading older assets. 

Carefully build a list of which assets need to be updated or upgraded, and prioritize these initiatives when estimating your budget.       

3. Identify threats

One of the most common mistakes performed by IT departments when budgeting is not knowing and understanding the looming threats to the IT environment, while a significant portion of your budget should be allocated to protect your business from these threats.

Build a list of possible security threats and prioritize them from the most dangerous ones, and create Incident Response Plans (IRPs) for these threats.

Then, budget to resolve at least the top five threats.              

Make sure to consider cybersecurity best practices while considering common threats like data breaches, malware, ransomware, DDoS, and others before estimating your budget.

4. New technology trends

Are your current infrastructure and solutions up-to-date enough according to the most recent technology trends?

Outdated infrastructure can hurt your productivity and/or put your system and network at risk. Consider newer technologies and solutions and take your time to weigh which of them you should invest in, and get accurate cost estimates to include in your budget.

5. Don’t forget to include HR costs

Evaluate your talent requirement and make sure to include an adequate budget for your IT team salaries. You can also consider outsourcing for less critical roles and responsibilities to minimize overall costs. 

Depending on the size of your business and your available budget, you may also want to consider budgeting for the services of qualified consultants, for example, to help in cybersecurity and hiring. 

6.  Consider migration costs

When estimating and planning your budget, make sure to estimate the true cost to migrate and integrate new technology (i.e., cloud migration, mandatory training for new solutions, etc.) For each solution, also estimate the needed internet bandwidth, storage capacity, and redundancy requirement.

Three different types of IT budgets

In practice, day-to-day IT operations can involve so many different elements and variables, so estimating your budget to include all these elements can be very challenging in practice. 

Not to mention, even if you’ve successfully established your budget, keeping track of your expenses across all these different variables will pose another challenge.

With that being said, we can divide the IT budget into three different categories to make things easier:

  1. Run budget: budget for your day-to-day IT operations.
  2. Grow budget: budget for your initiatives to scale and expand the IT infrastructure and mechanism
  3. Transform budget: budget for IT investment that will help you transform business initiatives to approach the market       

Below, we will discuss them with a more in-depth approach, one by one.

1. Run Budget   

Budget for your day-to-day IT operations. The main concern of developing the run IT budget is to make sure your IT assets are secure while at the same time optimizing productivity. This is also why the run budget is also often known as MOOSE (Maintain and Operate the Organization, Systems, and Equipment) budget.

Common expense elements included in the run budget are:                                                                                                      

  • All kinds of expenses related to the operations of physical and virtual components
  • IT support expenses
  • Lifecycle management expenses
  • End-point management expenses
  • Expenses related to clouds and cloud services
  • Expenses related to application integration, optimization, and management
  • Capacity tracking expenses
  • Expenses related to cybersecurity (both reactive and proactive protection) and data/network security
  • Disaster Recovery (DR) expenses
  • Compliance management expenses

Although it’s not set in stone, most companies spend around 50% to 60% of the total IT budget on the Run budget. 

However, an important consideration when planning your IT budget in 2023 is that the global pandemic has increased the overall cost to operate and insure IT assets, especially due to increased cybersecurity threats and the infrastructure requirement of the WFA condition. Expect up to a 25% increase in the cost of IT operations when planning your Run Budget for 2023 and onwards.

2.  Grow Budget

The Grow Budget should cover the costs to scale the IT assets, infrastructure, and team you already have to further grow your business. 

Common expense elements included in Grow Budget are:

  • Additional software licenses
  • Hiring additional staff (including outsourcing)
  • Increase in:
    • Computing power (including buying new devices)
    • Network capacity
    • Storage capacity
    • Cloud storage and cloud computing capacity

An important trend in recent years is for companies to invest more in cloud computing and cloud storage since it allows a more flexible Grow budget. With a cloud infrastructure, it’s much cheaper to purchase more storage or computing power than it would with adding new physical SSDs or new CPUs. This allows companies to grow at their own desired pace, and when the need for rapid growth does come, it won't require very large investments.

Keep in mind that in most cases, investing more in Grow Budget also means you need to increase Run Budget. If the Grow Budget is essentially about increasing capacity, then you’ll need a Run Budget to handle the increased capacity.

For example, if you are planning to take 50% of clients each week, then you’ll need IT assets, infrastructure, and team members that can handle this growth. Make sure to consider both types of budgets when developing initiatives to grow your business.

3. Transform Budget

The Transform Budget is, as the name suggests, the cost needed to fund business initiatives that allow you to do business in different ways. 

This description may seem vague, but for example, if your business at the moment doesn’t sell anything online, then investing in eCommerce initiatives should be a part of your Transform costs.

Common expenses in Transform Budget can include:

  • Research and development funding
  • Cost of building the test environment to test the developed solution 
  • Building integration components to support the new solution/initiative (i.e., API)
  • Cost for hiring and/or training existing staff to use the new solution
  • Research and planning costs for integrating the new solution with the existing system
  • Rolling out the new solution

Again, when a new solution has successfully been implemented, you’ll need to allocate a budget to operate it (increase in Run Budget) and, if possible, scale it (increase in Grow budget.)

Another common challenge when developing new initiatives is that your existing IT team may not have the required expertise or time to work on the new initiatives. In such cases, you may need to hire new staff or outsource the transformation initiative to outside experts, which will translate into additional costs. 

Successful IT budgeting for 2023: best practices

There are many different ways to approach IT budgeting, which should be unique for each organization.

However, below we will share the best practices you can use to successfully plan and execute your IT budgeting:

Start with the right participant

Who should be involved in the IT budgeting process? 

In a nutshell, everyone with budget authority should participate. Leaders and stakeholders of the IT team are the obvious participants, but you may also need to involve members of other departments based on their IT needs. The marketing and sales departments, for example, typically have more IT needs than your HR or finance departments. 

If there’s any risk assessment steering committee in your company, then they should also be involved in the IT budgeting process.

Responsibilities and preparation

People with budget authority that are going to be involved in the budgeting process should make the necessary preparation to:

  • Review the IT master plan (as discussed above) and whether their department is properly aligned with the master plan
  • (For those outside the IT department.) Consult with the IT department for feedback on planned initiatives and projects, especially those that will need to be supported by technology solutions
  • Assess whether their existing IT solutions, resources and infrastructure are adequate for 2023
  • Determine the start and end dates of activities (and new initiatives)
  • Prepare a report on activities and initiatives

On the other hand, if your team involves a risk assessment steering committee, they should prepare:

  • Evaluate the risk assessment findings and ensure the accuracy of the findings
  • Confirm the existence of the findings
  • Develop solutions and methods to address the risks
  • Prepare a report or proposed plan to address top-priority risks

The potential expenses for handling these risks should be considered when planning the budget, so it’s important to develop proposed risk-handling plans as early as possible.

Timing is key

Deciding when you should start budgeting and planning can be tricky. 

On the one hand, you wouldn’t want to start too early since you’ll most likely need to change and revise it along the way. On the other hand, you wouldn’t want to wait too long since you may not have enough time to prepare and ensure you can stay on budget.

As a general rule of thumb, you should start budgeting with specific pricing three to six months before the actual activity starts.  

You can, however, involve the participants earlier to discuss potential IT needs, but you can take it easy, and you don’t have to estimate specific pricing until later on.

Communication and alignment session

To ensure an accurate and effective budget estimation, it’s crucial to include a lot of communication between participants and the IT department.

Not only should these communication sessions involve all participants of the planning team, but it’s also recommended to involve at least one C-level executive and key department heads who require technology support. These parties should review each participant’s needs while giving each other feedback.

At all times, the IT department should be ready to answer the needs of other departments by providing specific technical requirements while providing pricing estimation during these alignment sessions.

Planning to reuse, recycle, or resale your unused IT equipment

Another important element that is often overlooked while planning an IT budget is maximizing the value of older and unused IT equipment, especially if you are planning to upgrade or replace these older IT assets in 2023.

When replacing your older IT assets, you have to consider two things:

  • If the older IT assets store any data, and especially sensitive/confidential data (i.e., customers’ credit card details,) then the decommissioning process should ensure secure data eradication
  • We should strive to maximize the value of each IT asset as much as we can

With that being said, there are three basic options on how to maximize the value of used IT equipment while ensuring data security and integrity:

  1. Reuse: If the IT asset has low resale value but it’s still fully functional and is still in relatively good condition, then a viable option is to repurpose the asset. For example, we can sell used hard drives or repurpose for backup purposes, or to reuse them as external/portable hard drives.
  2. Resale: if the IT asset still has a relatively high resale value and if secure data deletion is possible, then selling that used IT equipment is typically the most valuable option. 
  3. Recycle: the last resort option if the IT asset has low to no value and/or if data deletion/eradication is a concern is to recycle or dispose of the IT asset.

To maximize the value of your used IT assets, you can leverage the help of IT decommissioning specialist companies like Big Data Supply Inc. 

Big Data Supply Inc. is an R2 and RIOS-certified electronics recycling company that:

  • Buy electronics and IT equipment in bulk from companies
  • Resell used IT assets and data storage equipment
  • Perform permanent, secure data eradication
  • Recycle and dispose of used IT equipment in a safe and ecologically responsible manner

Invest enough time to ensure accurate pricing

Often the most important challenge in budgeting is to gather accurate pricing for each expense.

Accurate pricing is rarely available online, and while you can request quotes from vendors, you may not get the information quickly enough since they may not prioritize your request if you aren’t actively buying from them.

Another common mistake is to use the value-added costs you get from salespeople as the line items in your budget—which is not always an accurate, true cost since it doesn’t take the cost to implement and operate the IT initiative into account. The cost of purchasing an IT asset alone isn’t always the true cost. 

In most cases, typically, it’s better to ask other businesses you know or an MSP (Managed Service Provider) about the true cost of certain items. Another viable option is to hire an experienced consultant to do the research for accurate pricing. 

Staying on the budget: tracking actual expenses 

Ensuring your actual expenses stay on track to the agreed budget can also be challenging in practice, and you’ll need to keep track of IT costs and expenses all year long.

Here are some tips:

  • Keep all IT expenses in a central location, so it’s easier to monitor each activity accurately
  • Keep track of contract dates and other details
  • For any unplanned expenses along the way, observe and take notes of the details
  • Keep track of unexpected price changes, and try to identify the cause
  • Keep track of IT costs related to new hires. Sort them by department

Common IT budgeting mistakes and how to avoid them

Planning an IT budget and making sure you stay on track to this budget can be challenging in practice, especially if you don’t avoid the common IT budgeting mistakes below:

1. Not budgeting according to potential security risks

Incoming cybersecurity attacks will cost you. So, if you don’t plan your budget to address these security risks, even a single successful attack can ruin your whole budget.

2. Not addressing the potential cost of technical debt

Technical debt is the cost you incur when you correct IT assets currently used in your environment that need to be replaced. If you don’t address potential technical debt when planning your budget, it can be a problematic issue in the future. 

Evaluate possibilities of:

  • End-of-life migrations  
  • IT Asset replacement
  • Problematic software updates 
  • Infrastructure hardening

3. Not anticipating hidden costs of IT initiatives

You’ll need to take related fees and additional charges on top of the cost of purchasing a solution. Also, budget for the cost of ongoing management and maintenance. 

4. Relying on old, inaccurate quotes

Unfortunately, it can take weeks to get accurate and actionable quotes from your vendors, so it’s important to allow an adequate amount of time when estimating your prices. Don’t rely on previously quoted fees, as prices can change dramatically even in just a matter of weeks, if not days.

Wrapping Up

While IT budgeting in 2023 can be a very challenging process, the actionable tips we’ve shared above should provide you with a solid foundation to ensure an IT budget that’s properly aligned with your IT master plan.

Make sure to involve the right participants when you start planning your budget—involve everyone with budget authority—, and maintain communication between participants to ensure proper IT/business strategy alignment. 

Also, when it comes to collecting accurate pricing, it’s important to start early and allow ample time since it can take weeks before you can get accurate, actionable quotes from vendors.

How to Maximize Your IT Hardware Budget Through Reuse and Recycling?

The demand for IT hardware is skyrocketing as the world becomes increasingly reliant on technology. However, purchasing new hardware can be costly, making it difficult for many businesses to keep up with the latest trends.

When allocating IT budgets, companies have a lot to consider. They need to account for hardware, software, licenses, maintenance, and support costs.

Also, they need to think about the costs of teaching employees how to use new systems and the downtime that comes with upgrading systems. As a result, IT budgeting can be a complex and challenging process. 

One way to save money on your IT hardware budget is by maximizing the use of your existing hardware and recycling any old or unused equipment. This blog post will discuss tips on how to maximize your IT hardware budget through reuse and recycling. 

We will also talk about how businesses and the environment can benefit from reusing and recycling. Let's get started!

What is IT Hardware Reuse and Recycling?

IT hardware reuse and recycling refer to the act of reusing or recycling old or unwanted IT hardware. This can be done by donation, resale, or through certified e-waste recyclers.

Reusing existing technology involves taking old or unused equipment and putting it back into service rather than sending it to the landfill.

This can be done by upgrading individual parts or putting whole systems to different uses, like putting storage space in a server room instead of using hard drives or network-attached storage (NAS) units.

Recycling, on the other hand, means breaking down older hardware so that its various parts can be used to create new technology. For example, recycling can include melting down old circuit boards and plastic casings to be used in new computers or other devices.

Ways to Maximize IT Hardware Budget Through Reuse and Recycling

As an IT professional, you know that hardware is one of the largest expenses for your company. In order to save money, you need to get creative with how you use and reuse your hardware. Below are ways to maximize your IT hardware budget through reuse and recycling.

Conduct an Inventory

Get a handle on what you have. Conduct an inventory of all hardware, including desktops, laptops, servers, and storage devices. Keep track of the make, model, and serial numbers, as well as when each piece of equipment was purchased. This will help you make informed decisions about what to keep and what to replace.

Assess Your Needs

Once you know what you have, take a close look at your company's current and future needs. Identify any areas where you might be able to downsize or consolidate hardware. For example, if you have a large number of older desktop computers, you might be able to replace them with a smaller number of newer laptops that can be used for both work and personal tasks.

Refurbish Old Equipment

One way to get the most out of your IT budget is to refurbish old hardware. This can be done by working with a company that specializes in refurbishing laptops, computers, and servers. Refurbishing old hardware is a cost-effective way to get the equipment you need without breaking the bank.

The process of refurbishing old hardware includes testing the equipment, cleaning it, and making any necessary repairs. Once the hardware has been refurbished, it will be as good as new. And because it has been pre-tested, you can be confident that it will work correctly.

Trade-ins

Many manufacturers offer trade-in programs that allow you to trade in your old equipment for a discount on new purchases. This can be a great way to upgrade your hardware without busting your budget. For example, let's say you're looking to upgrade your laptop. You could trade in your old laptop and receive a discount on the new one.

Or, if you're looking to buy a new phone, you could trade in your old phone and receive a discount on the purchase price. Some companies even offer trade-in programs for other types of equipment, such as printers and scanners.

Trade-ins are a great way to save money on your IT hardware costs. With a little creativity, you can find even more ways to save.

Sell Old Equipment

Companies can save money on their IT hardware budget by selling old IT equipment. This can be done through online auction sites, classified ads, or even directly to R2 certified recycling companies such as Big Data Supply Inc. When selling old equipment, it is important to be clear about the condition of the item and to set a reasonable price.

Companies should also consider offering a warranty or guarantee to encourage buyers. By taking these steps, companies can maximize their IT hardware budget by selling old equipment while also providing buyers with confidence in their purchases.

Sell As Scrap

Some companies also choose to sell their old hardware as scrap. This can be a great way to recoup some of your investment, particularly if the item is broken or damaged beyond repair.

Selling as scrap generally means selling for a low price and often involves working with a specialized recycling company. However, it can be an effective way to get rid of old equipment while also recovering some of your costs.

Donate Old Equipment

When businesses upgrade their hardware, they often have to decide what to do with the old equipment. One option is to donate it to a worthy cause. There are many nonprofits that accept donations of used IT hardware and use it to provide access to education and job training opportunities for people in underserved communities.

By donating old equipment, businesses can help to close the digital divide and ensure that everyone has the opportunity to learn new skills and succeed in the modern economy. 

In addition, businesses can claim a tax deduction for their donation, which can help maximize their IT budget. As a result, donating old equipment is a win-win for businesses and the community.

Use Coupons and Rebates

Another option is to use coupons and rebates when purchasing new hardware. Many manufacturers offer coupons and rebates to help businesses save money on their IT hardware purchases. These can be great ways to save while also keeping your costs under control.

Regardless of which option you choose, using creative strategies to maximize your IT hardware budget can help you to stay within your budget while also getting the equipment that you need. With a little planning and forethought, you can find ways to save without compromising quality or performance.

Purchase Refurbished Items

Purchasing refurbished IT hardware is a great way to save money without sacrificing quality. Many times, these items are like new, but at a fraction of the cost. You can find great deals on laptops, computers, printers, and more. The best part is that you don't have to sacrifice quality for the price.

When you purchase refurbished items, you can be sure that you're getting the same high-quality product as you would if you bought it new. So, if you're looking for a great way to save money on IT hardware, consider purchasing refurbished items. You won't be disappointed!

The Benefits of Reusing and Recycling IT Hardware for Businesses 

When it comes to your IT hardware budget, one of the best things you can do is focus on reuse and recycling. Not only does it ensure that your workplace is clean and safe, but it can also have a significant impact on your bottom line.

One of the most effective ways to reduce waste and save money is to practice reuse and recycling. Here are just a few of the benefits that businesses can enjoy by implementing these earth-friendly practices:

Reduced Disposal Costs

One of the main benefits of reusing and recycling IT hardware is the significant reduction in disposal costs. When you recycle your IT hardware, you can avoid the costly process of sending it to a landfill. Landfills are quickly becoming overcrowded, and the cost of disposing of IT hardware in a landfill is increasing.

Recycling your IT hardware helps to reduce these disposal costs while also having a positive impact on the environment. In addition to reducing disposal costs, recycling IT hardware can also help to extend the life of your equipment.

By refurbishing old equipment and reusing it, you can avoid the need to purchase new equipment as often. This can save your business money in the long run while also helping to reduce electronic waste.

Increased Productivity

With a clean and organized workspace, employees will enjoy improved productivity and reduced stress levels. They will also be able to work more efficiently, which can lead to increased profits for your business.

Conserve Resources

Every time you recycle or reuse a product, you're conserving the energy and materials used to create it. This reduces your company's carbon footprint and can save you money in the long run.

Create a Marketing Opportunity

Many environmentally conscious consumers are willing to pay more for products that have been recycled or reused. You can tap into this growing market by promoting your sustainable practices and improving your bottom line.

Attract and Retain Top Talent

More employees are looking for companies that share their values. By recycling and reusing, you can show potential hires that you're committed to positively impacting the world – which can help you attract and retain the best talent.

Enhance Customer Satisfaction

In today's competitive marketplace, businesses need to go above and beyond to satisfy their customers. Showing you care about the environment is a great way to differentiate yourself from the competition and build customer loyalty.

Reduce your Liability

Properly disposing of hazardous waste can help protect your employees, customers, and the community – and it can also shield you from costly fines and legal action.

As you can see, there are many reasons why businesses should consider implementing reuse and recycling programs. Not only is it good for the environment, but it's also good for your bottom line.

Factors to Consider When Choosing an IT Hardware Recycler

When choosing an IT hardware recycler, there are a few essential factors to keep in mind. 

Certification

There are several factors to consider when choosing an IT hardware recycler, but certification should be at the top of the list. Any reputable recycler will be certified by e-Stewards, R2, or other similar organizations. This ensures that the recycler follows all best practices for data security and environmental responsibility.

Certification also gives you peace of mind that your data will be deleted securely and that your equipment will be recycled in the right way. You can also check for accreditation from RIOS or the EPA when looking for a certified recycler.

These groups have strict rules for recycling operations, and getting their seal of approval shows that a company is committed and environmentally friendly. You should also make sure that the recycler you choose meets DOD and NIST standards. 

Experience

A recycler who has a lot of experience with IT hardware will be able to reduce the chances that your data will be stolen or that your devices will end up in a landfill. They will also be better equipped to handle any issues that may arise during the recycling process.

A seasoned recycler can also give you detailed information about how they recycle and what steps they take. This will give you a better understanding of what to expect from the recycling process and help you make an informed decision about whether or not it is the right choice for you.

Security

To keep your data safe, you must choose a reputable and trustworthy IT hardware recycler. Ensure that the recycler has robust security measures to protect your data.

This includes both physical and digital security, like on-site surveillance and ways to get rid of data that go above and beyond what the industry standards say you should do. By taking these steps, you can be sure that your data will be safe while the recycling process is going on.

Recycling Facility

If a recycler is not forthcoming about the location of their facility, it may be because they are trying to hide something. Perhaps their facility is located in an area that is known for environmental pollution and they don't want you to know about it.

Or maybe they are using child labor and they don't want you to see the conditions in which their workers are living and working. In any case, if a recycler is not willing to tell you where their facility is located, it's best to move on to another option.

Transportation

Transportation is a key factor to consider when choosing an IT hardware recycler. After all, the recycler will need to pick up your old equipment and transport it to their facility. If the recycler is located far away, this can increase the cost of recycling and decrease the environmental benefits.

Therefore, it's important to choose a recycler that is conveniently located and has a fleet of trucks that can handle your IT equipment. In addition, you'll want to make sure that the recycler takes steps to minimize emissions from their vehicles.

This includes using low-emitting trucks and investing in green transportation infrastructure. By taking these factors into consideration, you can ensure that your IT equipment is recycled in a way that is both cost-effective and environmentally friendly.

Pricing

Pricing is often a major factor when choosing a recycling partner, and it's important to get quotes from multiple recyclers to compare costs.

Be sure to ask about any hidden fees or charges so that you can get the most accurate estimate possible. With a little bit of research, you can find a recycling partner that fits both your budget and your needs.

Customer Service

Excellent customer service should be a top priority when choosing an IT hardware recycler. After all, you want to have a positive experience from start to finish, and you need to be confident that any questions or concerns will be addressed promptly and professionally.

The right recycler will make it easy for you to get in touch, provide clear and helpful information, and resolve any issues quickly and efficiently. In short, they will go above and beyond to meet your needs and exceed your expectations. With so many recyclers to choose from, there's no reason to settle for anything less than the best.

How to Maximize the Use of Your Existing IT Hardware 

One of the best ways to maximize the use of your existing IT hardware is by implementing a company-wide recycling program. This can help to reduce costs associated with purchasing new equipment, while also helping to minimize environmental impacts.

Other steps that you can take to boost efficiency and conserve resources include:

Get Creative With Server Virtualization.

Server virtualization allows you to run multiple virtual servers on a single physical server. This can help you save on hardware costs, as well as energy and cooling expenses.

Consolidate Your Data Storage

By consolidating your data storage, you can reduce the number of physical servers and storage devices you need. This can save you both initial purchase costs and ongoing maintenance expenses.

Use Cloud Services.

Cloud services can help you offload some of your IT expenses, such as software licensing, onto someone else's budget.

Tips for Recycling Old or Unused Equipment 

  • Start by establishing a formal recycling program for your organization, including clear guidelines and procedures for handling and disposing of old or unused IT hardware.
  • Identify which types of IT hardware you no longer need or are no longer in use, including PCs, laptops, servers, and networking equipment.
  • Consider partnering with a local e-waste recycler or donation center to handle the logistics of recycling your equipment. This can help ensure that your old hardware is handled properly and doesn't end up polluting the environment.
  • Wipe any sensitive data from your old computers or servers before sending them for recycling. This can help protect your company's privacy and prevent the release of confidential information into the hands of hackers or other unauthorized users.
  • Remove any batteries and other potentially hazardous materials before bringing your IT hardware to a recycling center or donating it to a charity.
  • Consider repurposing old equipment rather than simply disposing of it. For example, old computers can be repurposed as home media centers or gaming PCs.
  • If you choose to scrap old IT hardware for parts, work with a reputable company that follows environmentally and ethically sound practices.

By following these tips, you can maximize the use of your existing IT hardware and minimize your impact on the environment. Whether you are looking to reduce costs, save resources, or protect your privacy and data security, recycling old IT equipment can help you achieve these goals while also helping to make your business more sustainable in the long run.

Final Thoughts

As more businesses turn to IT hardware recycling and other sustainable practices, it is clear that the future of technology will be defined by efficiency, cost-effectiveness, and environmental sustainability.

Whether you are looking to maximize your IT hardware budget, save resources, or protect your data security, recycling old equipment can help you accomplish all of these goals and more. 

So why wait? Start implementing these tips today, and join the growing movement towards a more sustainable future for technology.

 buy lto-5 buy lto5      buy lto-6 buy lto6

Should I Buy LTO-5 or Buy LTO-6?

When deciding whether to buy LTO-5 or buy LTO-6, it's best to do a side-by-side comparison of the two. Both are fantastic products, but the requirements of your project will help determine which is best for your business.

And while it would be great to have an unlimited IT budget for the latest LTO-7, not everyone does. Don't worry. The older generations are still competitive, and can really help if you're shopping IT on a budget. Both LTO5 and LTO6 will allow you to store massive amounts of data, quickly and securely, but to make your difficult decision easier, we've done the grunt work for you.

Below, you will find a comparison of LTO-5 and LTO-6 to give you a better look at the pros and cons of each one. This will help give you a better idea of which one is better suited for your situation.

Cost

To buy LTO-5, you’re going to be looking at somewhere between $19 and $25 for a data tape. To buy LTO-6, you’re going to be out between $28 and $58.

Speed

LTO-5 cartridges have the capability of transferring data at a compressed rate of up to 280 MB per second (140 MB per second native). LTO-6 cartridges, on the other hand, have the enhanced capability of transferring data at a compressed rate of up to 400 MB per second (150 MB per second native).

Capacity

For LTO-5 tapes, you can expect a native capacity of 1.5 TB and a compressed capacity of 3.0 TB. For LTO-6 tapes, the native and compressed capacity has improved to 2.5 TB and 6.25 TB respectively.

Footprint

Whether you just want to save room in your office or you want to save the environment, you’ll want to consider the number of tapes that you’ll need to store the same amount of information. For example, to store the exact same amount of data, you will require more LTO-5 tapes than you will LTO-6 tapes.

Drive Compatibility: Reading and Writing

When considering whether you should purchase LTO-5 or LTO-6 tapes, you need to take a very close look at what generation of drive that you currently have and whether or not you plan on purchasing a new one in the very near future. The reason for this is because LTO Ultrium drives have the capability of reading data from tapes from its own generation as well as two previous generations. However, it can only write data on a current generation tape and one prior generation tape. For example, if you have a LTO 4 drive, a LTO-6 tape is not going to be fully compatible with your drive.

Longevity

While upfront costs are always a factor, you also need to think about long-term expenses. If you purchase a LTO-5 cartridges now, how long until it goes out of date and you are forced to purchase a new tape? Is it better to spend a little bit extra now and get the LTO-6 cartridge, which is the most up-to-date tape with the latest technological advancements in the industry?

Uses

LTO tapes can be used for a variety of situations. However, there are instances where LTO-6 may outpower LTO-5, so it is important that you take a hard look at what you need the tape for so that you can make an informed purchase. For example, you should buy LTO-5 if you need to capture content or data, transfer data at a high capacity or back-up valuable information. Just keep in mind that LTO-5 tapes are smaller and slower. You should opt to buy LTO-6 if you need long-term storage (such as years at a time) or back-up for networks. These tapes have the capacity to handle larger loads at a faster rate.

Should You Buy LTO-5 or Buy LTO-6?

In the end, there is no outright winner. It all boils down to what suits your individual needs. What works best for you may not be what works for someone down the road.

If you are looking for the best price to buy LTO-5 or buy LTO-6 online, however, contact Big Data Supply or call 1 (800) 905-7329. All of our products, new, open box, or certified, come with an unconditional 90-day guarantee, and a lifetime guarantee against product defects.

Should I Buy LTO-5 or Buy LTO-6? | Big Data Supply Inc - New, Open Box, and Certified Tape Storage Media

How to Recycle Old Computer Hard Drives

With the rapidly increasing volume of data we handle these days, the need for hard drives (and SSDs) as storage mediums are also increasing each day.

Not only you'll need more hard drives to store more data, but over time, you may need to upgrade your existing hard drives with larger ones, or some of them may go bad, so you'll need to replace them.

The thing is, what can you do about these older, unused drives you've "retired?"

Recycling your old drives is definitely an option. But how can you ensure the safety of your data previously stored within the hard drive? 

Is there any way to make some money from your older drives without compromising data security? Is selling/recycling your old drives as a company even legal?

In this guide, we will discuss all you need to know about how to safely recycle your old computer hard drives, as well as some other options you can try to get the most value out of your hard drives.

By the end of this guide, you'd have learned about:

  • When should you replace your old drives?
  • What to do with your old unused drives: recycling, repurposing, or selling
  • Is it safe to recycle or sell your old drives?
  • When to sell your used hard drives to maximize their value?
  • Actionable tips on how to safely recycle or sell your drives
  • Tips for ensuring you'll get the best value from selling your old drives 

Also, in this guide, we will cover traditional HDDs (with motorized disk platters) and solid-state drives (SSDs.)

Let us begin right away. 

When Should You Replace Old Hard Drives?

For HDDs

The average lifespan of HDDs with motorized disks is around three to five years. However, the actual lifespan may vary depending on many different factors such as brand, type, the environment in which the drive is used, size, and others.

Above all, the frequency and volume of data you read/write on the HDD will be the most important factor. The more often you use the drive, naturally, the sooner it will fail. Hygiene of the environment can also play an important factor, as dust build ups can cause electrical issues.

You may decide to replace the HDD at any time, for example, when you'd like to upgrade it with a larger drive. However, ideally you'd want to replace HDDs before they show signs of failure to avoid system downtime and loss of data due to corruption or other issues.

Some important symptoms of HDD malfunctions are:

  • Grinding or clicking sounds when the drive is in use
  • Your system is frequently overheating and freezing (showing the blue screen of death on Windows or the equivalent on other OSs)
  • System warning about bad sectors or corrupted data on the drive
  • Disappearing files
  • Frequent system/application crashes may be signs of hard drive corruption.

Also, if your system lags or freezes frequently, this can be a sign of the drive being out of disk space, and you may need to replace the drive with a larger one or add another drive while freeing up space.

For SSDs

Solid-State Drives, as the name suggests, utilize solid-state, non-motorized components to read and write data. The lack of mechanical movements will translate into fewer chances of failure, allowing the SSDs to be much more stable and faster than traditional motorized HDDs while consuming less power. k

With that being said, SSDs have a higher average life span of 7-10 years.

However, this is not saying SSDs are 100% perfect. While the solid-state storage component of SSDs isn't susceptible to mechanical failure, other components are vulnerable to failure.

SSDs still require power supplies and capacitors to operate, and they are susceptible to failure, for example, when there are power surges. Also, SSDs corrupting stored data even when the drive itself hasn't failed is a known issue.

Similar to HDDs, however, the more data you read/write to the SSDs, the faster it will fail. SSDs, as a type of flash memory, have limited read/write cycles.

Even with all these potential issues, SSDs should last more than five years on average, but you'll still want to know when your SSD is nearing failure so you can ensure your data's safety.

Unlike motorized HDDs, however, SSDs won't make any sound or physical signs to indicate that it is failing. So, you may need to use software solutions like  CrystalDiskInfo (Windows); macOS users can take a look at Smart Reporter Lite (macOS) or Hard Disk Sentinel  (Linux, Windows) to check the condition of your SSD.

When should you sell your hard drive?

To maximize the value of your old computer hard drives, timing is key.

It's quite obvious that the longer you wait to sell the hard drive, the lower the hard drive's resale value will be. Also, the condition of the hard drive, both in terms of physical defects (if any) and performance, would matter a lot. 

However, selling your hard drive too soon is not always a good idea. If you are planning to replace the hard drive with a new one (i.e., with new technology), then the price of the replacement drive may still be too high, so you may lower the potential ROI of your investments. 

So, when should you sell the hard drive? In general, you'd have to find the sweet spot between when the old hard drive's resale value is still relatively high while the price for the replacement drive has been lowered.

In general, selling when your hard drive is 2-3 years old is a good sweet spot.

What Should You Do With Old Hard Drives: Recycle, Sell, or Repurpose

Before you decide to recycle old computer hard drives, keep in mind that it's not the only option you have. If your drive still has some value, then it's best to sell the hard drive, which may also help you in financing the hard drive replacement. 

Each HDD or SSD is unique, so to consider your options, you have to consider several different factors:

  • The age and condition of the hard drive. Can the drive still function properly? Are there any signs of failures or malfunctions?
  • If you are planning to replace the drive, what's the price of the new HDD or SSD? 
  • Whether the drive contains sensitive or regulated data.

While considering these factors, here are the available options: 

  • Selling: if the resale value of the old computer drive is still fairly high and the drive doesn't contain sensitive/regulated data (or you are confident about secure data wiping, for example, by selling your hard drive to a reputable IT asset disposition company,) then you should definitely sell the drive and make some money out of it. 
  • Repurposing: if your old hard drive is still in a pretty good condition, but you are not willing to sell it for one reason or another (i.e., the resale price is not worth the hassle), then you can repurpose the hard drive, for example by using the drive on another computer or reuse it as an external hard drive. 
  • Recycle: if selling is not an option and you can't repurpose the hard drive, then the last resort option is to recycle the drive. If the hard drive contains sensitive/regulated data and you are not confident about securing it, then recycling the drive to ensure total destruction is the most secure option.

Methods of Recycling Old Computer Hard Drives

If, after considering all the factors above, you still decide to recycle your hard drive, you have several different methods to consider:

DIY methods

While you probably don't have the tools and means to recycle the old drives yourself, you can either securely wipe your data on the drive before throwing it away or physically destroy the hard drive yourself (with the hope that the remains will be recycled.)

The goal here is to ensure it's impossible for anyone to access sensitive information stored within the hard drive after you've disposed of it, and you can follow the instructions below.

Securely Wiping Your Hard Drive

Before you discard your HDD or SSD for recycling, you should make sure you've removed any personal and sensitive data from the drive. 

There are many different methods and software tools you can use to perform a secure wipe, but here are the methods we'd recommend:

  • For HDDs

If you have a Windows computer, then we'd recommend using the free DBAN utility tool to easily and securely wipe your HDD. DBAN is pretty easy to use and is also very reliable in performing secure wiping to ensure the erased data is 100% unrecoverable.

DBAN, however, is not available on macOS devices, so if you only have Mac devices, you can't use DBAN for wiping your HDDs. Instead, you can simply use your Mac's built-in Disk Utility tool, which is also pretty reliable. 

Go to the Utilities folder (Apple+Shift+U), run Disk Utility, and format (not Quick Format) the HDD three times. 

  • For SSDs

Fortunately, most major SSD manufacturers (i.e., Western Digital, Seagate, SanDisk, Samsung, etc.) provide their own disk management solution that can help in securely wiping the SSD.

So, if you haven't already, first identify the SSD's manufacturer, then go to the manufacturer's website to download the disk management software.

However, if you can't find the disk management software for one reason or another, you can try to use Gparted (free).

Physically Destroy the Hard Drive

If you are not confident about securely wiping your drive and there's no chance you'll be using this drive in the future; a very secure option is to completely destroy the hard drive.

There are several methods you can try:

  • Manually destroy disk platters: open the HDD's case until the motorized disk platter is exposed. Then you can grind or sand the disk platter to completely destroy the stored data. 
  • Hammering old hard drives: pretty self-explanatory; the simplest method that will require some effort is to use a hammer to smash and destroy the HDD. However, if you are using this method, make sure to completely smash the drive, so the data is not recoverable.
  • Drilling/driving nails: you can drill or hammer nails directly into multiple areas of the disk platter. If you drive enough nails, they should be enough to ensure the data stored is 100% inaccessible.
  • Incineration: burning your HDD or SSD is obviously easy and is a very reliable method if you'd want to completely destroy a hard drive. However, keep in mind that it's not the most environmentally-friendly option, and incinerating your drive will release chemical substances into the air. Check first whether this practice is prohibited in your area before you proceed.
  • Degaussing: degaussing is the practice of driving the hard drive through a very strong magnetic field, completely rendering the disk unusable.

Recycling Your Personal Computers

If you are only looking to recycle your own personal hard drive along with your computer, then you can:

  1. For Windows PCs: you can contact a Windows-certified refurbisher that provides secure data wiping service for a small fee. You can try to find the nearest Microsoft Authorized Refurbishers (MARs) from this list. These refurbishers may offer to buy your old drive after performing secure data wiping and provide you with a Certificate of Data Destruction, or some may also send the drive back to you after it's securely wiped. 
  2. For Macs: if you have a Mac device, then you can simply send the device (or the hard drive) to the nearest Apple recycling center. The Apple recycling center will perform secure wiping on your hard drive.

Sending Your Old Computer Hard Drives to Their Manufacturers

Depending on the HDD's or SSD's manufacturer, you may be able to send the old hard drive directly to its manufacturer for recycling. Some of them may also accept your whole computer (especially if it's a laptop or OEM PC from their brand.)

So, contact your hard drive's (or computer's) manufacturer and ask whether they'd accept your hardware for recycling. If you'd like to reuse the drive and only want to securely wipe the data, some manufacturers are offering this service for a small fee. 

If you need to send the hard drive, then ask whether the manufacturer offers free shipping. If that's the case, request a pre-paid shipping label from them so you can print out the label yourself.

Once you've arranged the recycling with the manufacturer, package the hard drive and bring it to your trustworthy mail carrier. Keep in mind that if the manufacturer's office is pretty close by, you can simply deliver the hard drive/device to the office on your own.

When sending your hard drive:

  • Make sure the drive is properly packaged (i.e., with adequate bubble wrap) to protect the drive during transportation.
  • If you've received a shipping label from your drive's manufacturer, simply attach the label to your box. Make sure to visit the mail carrier that matched the shipping label.
  • If you didn't receive the shipping label in one way or another, then you'll need to pay for shipping yourself. 

Selling or Recycling to IT Asset Disposition Company

Another viable option to securely recycle your hard drive is to sell your old hard drives, computers, or other IT assets to an IT asset disposition (ITAD) company.

An ITAD company specializes in buying, selling, and recycling used IT equipment, including hard drives. So, by selling your old computer hard drives to them, they'll handle all the work of securely wiping your data and performing responsible recycling to ensure both the IT asset recovery company and your company stay compliant with relevant regulations.

One key advantage in selling your old hard drives to these ITAD companies is environmentally-friendly and secure data wiping. R2 recycling companies like Big Data Supply Inc. will not only ensure secure data wiping but also ensure all processes taken to recycling or refurbishing your hard drive are responsible and environmentally friendly. 

As a compliant ITAD company, Big Data Supply Inc. would also provide Certificates of Data Destruction after your hard drive has been securely shredded or destroyed. In the event when you are needed to prove your company's responsibility to consumers' sensitive and/or regulated data, these certificates are legally recognized.

To sell your hard drive to an ITAD company, you can follow these steps:

Step 1: listing the details of your old hard drive

It's crucial to gather as much information as you can about your old hard drive so the ITAD company can give an accurate estimation of its worth.

At the very least, identify and list the following details: 

  • Type (HDD, SSD, other)
  • Brand
  • Model
  • Quantity (if you are selling more than one hard drive)
  • Serial number
  • Connector/interface type
  • Capacity/storage size
  • Condition 

If you are only selling one hard drive, then this step shouldn't be a major issue. However, if you are selling multiple drives in bulk, consider creating a dedicated spreadsheet to keep everything in check.

Step 2: take clear and honest photos

In this step, take clear photos of the hard drive, including a clear picture of its serial number. 

The goal here is not to take beautiful, enhanced pictures of your old drives but to provide an accurate representation of the drive's condition. 

So, the photos don't need to be professionally taken, but rather, it's important to be honest. If there are any physical defects, make sure to take pictures of these defects and mention them when offering the hard drive.

Step 3: Finding the right ITAD company

Make sure to find an ITAD company that is both R2 and RIOS certified.

R2 certification is awarded only to companies that have achieved responsible recycling standards that also have followed appropriate data security best practices. 

On the other hand, RIOS certification is an ANSI accredited standard that acknowledges the service provider's compliance with ISO:9001 (service quality), ISO:14001 (eco-friendly), and OHSAS:18001 (health and safety).

Big data Supply Inc. is both R2 and RIOS certified, ensuring your data is securely wiped before the recycling process while also ensuring responsible and environmentally-friendly recycling.

Once you've sent the details of your old hard drive and other IT equipment you'd like to sell, the ITAD company will send an offer for your drives, and you can either choose to accept or refuse that price. 

Step 4: Packaging and shipping

The ITAD company may offer to pick up your old hard drive on your place or even perform secure data wiping on your premises, but you may be required to package and ship the hard drives yourself. 

When that's the case, make sure to package the hard drive securely and carefully so you don't damage the hard drive. The last thing you'd want is to accidentally damage the hard drive before it's sold. 

If necessary, purchase insurance on your package to ensure its safety. Even if the hard drive has been packaged and shipped securely, accidents can happen, and the hard drive may be lost or damaged when transported. Without insurance, you'll need to absorb the cost.

If you are selling multiple drives in bulk, then don't forget to label the items correctly. This will help the ITAD company when unpacking your hard drives so you can get paid faster and accurately.

Wrapping Up

Recycling your old computer hard drives is now pretty easy and safe, and while the main concern is about the security of your data, there are now many ways to ensure you can securely wipe your data and ensure it's 100% unrecoverable.

However, keep in mind that recycling the old hard drive is not your only option. If the drive is still functional and/or still has some resale value, it's probably better to either repurpose it or sell it to ensure you can maximize its value.

Buying and selling used IT equipment, including used hard drives, is Big Data Supply Inc.'s specialty, and we are ready to be your partner in maximizing the value of your used hard drives.

Don't hesitate to leave any comments and questions below, and if you'd like to inquire about a quote on selling your old hard drives, contact us at 1 (866) 411-4890 or fill out the online form here.

Data storage is a term that can refer to the computer data storage and any other data storage device that reads and stores data from any medium. This is a complex part of electronic devices, which comes with many components. When the device that includes data storage becomes obsolete users usually look for a way to get rid of it. One option is to store this element, but this method requires using space, which is not always a good idea. Another more practical way is to recycle data storage. There is more than one reason why you should choose this option. Today Big Data Supply, Inc. is going to let you know why you should choose to recycle your data storage.

Almost every individual and organization in the world now uses electronic devices and components. They are used for many reasons – communication, sharing or storing data, receiving information, and for many other purposes. They certainly come with many advantages, but they also come with few disadvantages too. One of the biggest downsides of electronics is the problem with their disposal once they become obsolete.

The waste that includes electronic parts like data storage is increasing every year and according to some experts this quantity will continue to grow in the next few years as well. There are many individuals and companies that still use closets, basements, garages, inappropriate dumps, and landfills in order to eliminate the waste. According to the previously mentioned statistics, this type of waste is growing 3 times faster than municipal waste and the solutions we’ve mentioned are not actually long-term solutions and some of them are illegal.

Disposing of data storage this way is very harmful to the earth. It creates large landfills that are polluting the air and the water. In todays society, the need for a more sustainable option to dispose of data storage is crucial to saving the earth and helping to make it a better place.

Data storage technology uses different types of materials and most of these materials can be recycled and reused.

These activities reduce the amount of dangerous materials that may affect the nature. The recycling programs offered by the companies that work in this industry prevent the expansion of landfills. If this type of waste is left in landfills the toxic materials can easily reach the soil, air and water. This is something that recycling prevents.

These companies also have programs that allow them to refurbish data storage and prepare it for reuse. They are able to extract the valuable elements including metals and these materials can be used in other products too. We are all aware that most of the resources used in electronic devices and equipment are made of resources that are not renewable. If we tend to reuse the same materials we are actually preserving the remaining resource in the soil and reduce the mining process, which is known for the negative impact on the environment. In addition, the processing of these materials leads to additional emission of gases and other types of impurities in the air. All these things can be avoided if businesses and individuals rely on recycling. It is a simple and easy process that only requires people to find quality hard drive shredding and destruction services.

Finally, by using recycling you are supporting the economy especially local economy. These companies need more manpower in order to process the products like data storage in the right way. So, by using these services you will not only protect the environment, but also support the economy.

Complete the form and get an offer for your used data storage equipment.  We'll recycle it and give you cash when you sell your hard drives to us.

Ultimate Guide: Data Center Decommissioning Plan

So, you've taken the decision to decommission your data center?

Sooner or later, a data center will need to be decommissioned (whether fully or partially) for one reason or another. For example: 

  • Upgrading IT assets and equipment in your data center for improved performance, security, and/or reliability
  • Relocating your data center 
  • Partially or fully transition into cloud storage

In such scenarios (and more), a proper decommissioning process is important mainly for two things: ensuring a smooth transition to the new system (and/or location) and protecting data privacy, integrity, and security.

Most, if not all, data centers involve the storage and transmission of sensitive and confidential data in their day-to-day operations. Without a proper decommissioning process, unsecured data may be intercepted and exploited by unwanted parties, exposing your organization to potential legal and financial implications. 

This is why having a data center decommissioning plan is crucial before performing any decommissioning process, and in this guide, we will learn how to develop one. 

By the end of this guide, you'd have learned about: 

  • Overview of data center decommissioning process
  • Why data center decommissioning is crucial
  • Best practices in developing a data center decommissioning plan
  • A step-by-step guide to developing a decommissioning plan

And more.

Without further ado, let us begin with the basics.

Data Center Decommissioning: Overview

Why do you need a data center decommissioning process and plan in the first place?

It's crucial to understand that a data center has a relatively short lifespan when compared to typical commercial buildings. A traditional commercial building has an average lifespan of up to 100 years, but for data centers, the average is 'only' around 15 to 20 years.

Why is that the case?

While the building itself and the physical infrastructure can last quite a long time (on average, up to 60 years), IT equipment and assets that power the data center have a much shorter lifespan. Software assets must be regularly updated every three to four years, and hardware assets will also need regular upgrades to maintain reliability.

Without these regular updates, the vulnerabilities within these IT assets may be exposed by cybercriminals, and older assets may simply stop working. 

In short, it can compromise the data center's overall performance and the security/integrity of data stored within and transported to/from the data center.

There are two main scenarios in which a data center decommissioning process is required: 

1. Replacing older IT equipment

Decommissioning older IT assets and replacing them with new assets can be easier said than done in practice. Even if it's something that's performed regularly in organizations, careful planning is still required.

An important issue when partially decommissioning and replacing assets in a running data center is to minimize downtime by taking dependencies between assets into account. 

2. Retiring the data center

A data center may need to be retired for one reason or another, for example, when a company decides to migrate its whole operations to a cloud-based environment, relocate the data center, or simply when an organization closes down its operation.

In practice, retiring a data center will require a careful decommissioning plan, which can be quite complex. Depending on the size of the data center, there may be a lot of IT assets that require decommissioning, turning the data center decommissioning process into a very complex project. 

Not to mention, there may also be local, state, and federal regulations that you'll need to comply with when performing the decommissioning process. In such cases, the assistance of certified professionals may be required to ensure compliance with relevant regulations. 

Why Would You Need a Data Center Decommissioning Plan?

You'll need a data center decommissioning plan to ensure the whole process can be executed smoothly, which is important due to four main reasons:

1. Data Security

A data center decommissioning plan should identify the correct steps to ensure the privacy, integrity, and security of data stored within the data center. 

Critical data should also be backed up to prevent loss of information, and depending on the applicable regulations, you may be required to keep a backup of data stored on physically destroyed/recycled equipment as proof of what information was stored on the IT equipment. 

2. Documentation

A proper data center decommissioning process should also involve ensuring a proper audit trail by maintaining a list of all decommissioned assets, data of decommissioning, what exact steps have been performed, and so on.

Depending on your industry and location, keeping a comprehensive audit trail may also be legally required. 

3. Access control management

In retiring old equipment or retiring the whole data center altogether, management of user authentication is a must. User IDs must be removed from the retired equipment or the whole system so they can no longer access the system/network.

When assets are replaced with new ones, this process should also ensure transferring of user IDs from the old IT assets to the newly installed ones.

7S of Data Center Decommissioning

While the actual decommissioning process will vary on a case-by-case basis, all decommissioning processes should consider these 7S factors: 

  1. Size: decommissioning a 1,000 sqft data center would require a different approach than decommissioning a 1 million sqft data center. The bigger the size, the more equipment, and IT assets you'll have, and the more you'll need to pay attention to security.
  2. Security: as in, data security, but also physical security of your data center. Ensuring the security and integrity of data should be the main focus of any data center decommissioning process,
  3. Sensitivity: how crucial is the data center to the organization's current day-to-day operations? Is the data stored within the data center has been 100% migrated to the cloud or new location, or are there data and assets to be decommissioned that are still mission-critical?
  4. Software: depending on the size of the data center to be decommissioned, as well as the sophistication of the decommissioning plan, you will most likely need the help of software solutions in the decommissioning process. You'll need a software solution to identify and track the assets to be decommissioned, and another for tracking progress (i.e., GANTT chart software.) Ideally, you'll want software solutions that are specifically designed for IT asset decommissioning. Your options can be limited, and these software solutions can be expensive, and this is where getting the help of a professional data center decommissioning company can help. 
  5. Saleability: to maximize ROI, it's crucial to accurately identify which IT assets in your data center are still valuable, and if so, what's the accurate valuation? Don't underestimate the value of your older IT assets, even if they are not in good condition at the moment. 
  6. Sophistication: refers to complete and accurate documentation of your data center decommissioning process from start to finish. Depending on your data center size, the purpose of decommissioning, and the IT assets to be decommissioned, you may have different criteria for what's perceived as sophisticated documentation. 
  7. Sequence: in what order should the steps of decommissioning be performed? In practice, we'll need to consider many different factors like dependencies between software and hardware assets, the overall complexity of the process, and more. 

Developing a Data Center Decommissioning Plan: Key Principles

A robust and comprehensive data center decommissioning plan is required to ensure a smooth decommissioning process for the reasons stated above. 

A data center decommissioning plan should cover at least the following areas: 

  1. The right course of action for each IT asset that is decommissioned, whether to sell, reuse, dispose of, or recycle the asset, among other options. 
  2. When replacing older IT assets with new ones:
    1. Planning how the older IT asset will be removed to give space to new assets. 
    2. Planning data backup and restoration from the old equipment to the new
    3. Planning transfer of user ID and authentication to new devices
  3. Ensure secure and eco-friendly IT disposition/recycling process
  4. Secure data wiping when disposing of/decommissioning storage devices or any IT assets that store data

Maximizing ROI of Decommissioned Assets

A key consideration when planning a data center decommissioning process is to maximize the ROI of each IT asset to be decommissioned by considering:

  • The average market value of the decommissioned IT asset.
  • The condition of the decommissioned IT asset (whether it's possible to repurpose or sell the asset.)
  • Whether the decommissioned IT asset contains sensitive or confidential data. Secure data wiping may require additional costs.
  • Cost of the new IT asset that will replace the decommissioned IT asset.

Based on these considerations, we have three main options:

  1. Repurpose: if the resale value of the asset is relatively low, but it is still in a usable condition, then we can repurpose the asset. (i.e., using older hard drives as external drives.)
  2. Sell: if the resale value is still relatively high, and if secure wiping of confidential data is possible and cost-effective, then selling the used data center equipment is the best option.
  3. Disposal: if we can't sell or repurpose the asset, or if it's not possible to securely wipe the confidential data stored within the decommissioned asset, then physical destruction and/or recycling may be the only viable option.

A proper and comprehensive data center decommissioning plan should discuss in detail the different courses of action that will be taken for each decommissioned IT asset. 

Remember that your data center is unique, so there's no one-size-fits-all approach you can use when developing your data center decommissioning plan. The plan should be custom-tailored to the unique needs of the data center in question, so we can ensure the smooth execution of the decommissioning project. 

Partnering with ITAD Vendor vs. Decommissioning In-House

Before anything else, there's one decision you should make: could you do the data decommissioning process on your own? Or will you need outside help? 

Even if you technically can do this in-house, will it be cost-effective? Will you be better off using your valuable time to perform your organization's critical tasks instead?

Especially if you are in a heavily regulated industry (i.e., healthcare), getting a professional vendor to help might be a good idea. You wouldn't want to retain 100% of the potential liability just to save some money. Instead, it's probably better to pass that potential liability to a professional ITAD company that is R2 and RIOS certified, as well as insured, so they can also cover your potential losses. 

Don't forget that you'll also want to protect the integrity of your data, as well as your equipment's potential value. 

It's best to look for an ITAD vendor who can provide references to decommissioning projects similar to yours. Ask for certifications and insurance documents when evaluating different vendors, and obviously, identify how much you are willing to spend for their help (your budget.)

Unless you already possess a considerable security infrastructure, it's probably better to partner up with a credible ITAD vendor. They will be the ones developing the data center decommissioning plan (together with you) and executing the project, and you can simply supervise and monitor.

Data Center Decommissioning Plan: Step-By-Step Checklist

Now that we've covered the high-level considerations of how we should plan a data center decommissioning process, in this section, we will move on to a step-by-step guide on the data center decommissioning process.

Even if you are working with an ITAD vendor in decommissioning your data center, you should work together with the vendor to put together a comprehensive project plan. While they may be the ones performing the heavy lifting, carefully evaluate their plan before giving your approval.

With that being said, let’s begin with the first step.

Step 1: Defining the scope of work

The first step in developing your plan is about outlining all the details of the decommissioning process, and we should begin by defining the scope of work: 

  • The total size of the data center 
  • The purpose(s) of the decommissioning project
    • KPIs to measure the success of the project
  • Timeline of the project (when the project must be done)
  • Estimating budget
  • Establish a decommissioning project team (disregard this if you are working with a vendor.)
    • Assign a project manager
    • List all the stakeholders that are going to be involved in the project

Step 2: Identifying assets

The next step is about identifying assets that will need to be decommissioned. Pay attention to dependencies when planning asset decommissioning: one of the assets you were thinking of retiring may actually run a critical application that is a dependency on another.

  • How many assets need to be removed?
  • Use network discovery tools to identify assets, and follow up with physical reviews. 
  • List of all hardware and software assets that need to be decommissioned
    • Servers
    • Racks
    • Hard drives
    • SSDs
    • Networking equipment
    • Software assets
    • …..
    • ….
    • Etc. (add as needed)
  • Compare the list of IT equipment to pre-existing Configuration Management Databases (CMDBs) 
  • Identify pieces of equipment that may require special considerations/technical expertise to move them
  • Develop a detailed IT asset map listing equipment and location of items to be decommissioned. Compare with your CMDBs as needed.
  • Contact a Data Center Decommission vendor to determine what you are going to do with each piece of equipment/asset: reuse, sell, destruction/recycle, etc.

Step 3: Developing a comprehensive plan

Based on the itemization you’ve done in the previous phase, in this phase, you can start planning the execution of the decommissioning project. 

  • Develop an execution plan
    • List of all the activities to be performed
    • PIC for each task
    • Roles and responsibilities of different stakeholders
  • Develop a schedule/timeline for the decommissioning project. 
    • Identify whether the decommissioning project will coincide with work hours (especially peak hours) and whether you’ll need to issue notifications about potential service downtime
  • Establish backup systems and workflows to make sure there is not going to be a critical loss of power or data
  • Identify and cancel vendor maintenance contracts for affected equipment
  • Prepare tracking numbers for assets that are going to be decommissioned
  • Prepare a list of contacts for potentially affected stakeholders and the preferred method of communication for each
  • Reconfirm the asset list. Recheck everything and identify all assets again as needed
  • Removal instructions for emergency generators and auxiliary equipment
  • Removal instructions for cooling systems, including cabling, piping, ductwork, and additional tools

Step 4: Preparing tools, supplies, and labor requirements

  • Prepare the tools and labor requirements at each step of the decommissioning project:
    • Device shredders 
    • Degaussers
    • Forklifts
    • Hoists
    • Pallet
    • Packing foam
    • Hand tools
    • Boxes
    • Crates
    • Labels
    • Packing materials (bubble wrap, tape, poly bags, etc. )
  • Identify Who will oversee and execute each task (if you are using external vendors, make sure to perform the necessary background/security check ahead of time)

Step 5: Secure data wiping and/or physical destruction of assets

  • Gather relevant stakeholders ahead of the actual decommissioning process, discuss the details and gather input
  • Identify the types of data your organization routinely transports and/or generates, decide how you should deal with each category of data
  • Establish clear data eradication protocols. Define whether there are any critical steps that will require human supervision and authorization before proceeding
  • Decide on appropriate data eradication method for each storage device and/or each type of data: physically destroying the drive (shredding/incineration), degaussing, using software tools to securely wipe data, etc. 
  • Be clear and comprehensive in your organization’s expectations around the process of secure data eradication and/or physical destruction
  • Identify which devices will be transported offsite for eradication/destruction, and which will be sanitized on-site
  • During the actual decommission, safely disconnect the equipment from the network and tag assets for decommissioning.

Step 6: Packing and transportation

  • Use appropriate asset management software to track all assets
  • (For assets that will be recycled) Label each piece of decommissioned assets to indicate where it is going and the owner of the device 
    • Attach printouts to the equipment with instructions for where the equipment would be moved for each asset
  • Prepare a dedicated space for packing assets depending on the number of decommissioned equipment and/or required size. 
  • Use the appropriate packing materials for each asset, as you’ve planned in the previous steps
  • For on-site decommissioning, make sure to follow the steps laid out in the project plan for clearing the teardown space

Step 7: Evaluation

  • Re-check with the IT and accounting teams whether decommissioned assets have been recorded properly
  • Coordinate with your chosen IT Asset Decommissioning (ITAD) vendor to confirm the secure eradication of data.
    • Get Certification of Destruction (CoD) for relevant assets/data
  • Calculate the total value recovered and returned to your IT budget (with sales of used equipment, etc. ). Appropriate ITAD providers will assist you with each stage of the decommissioning process to ensure you are maximizing your return from unused assets
  • Review all relevant documentation before and after the process to ensure compliance 

Closing Thoughts

To summarize, your data center decommissioning plan should consider seven different steps: 

  1. Defining the scope of work
  2. Identifying assets to be decommissioned
  3. Developing a comprehensive plan
  4. Preparing tools, supplies, and labor requirements
  5. Secure data wiping and destruction of assets
  6. Packing and transportation
  7. Evaluation

Besides careful planning of the data center decommissioning project, it’s also crucial to

choose the right partner that can help you in securely executing the decommissioning project. 

Look for an IT asset disposition specialist that offers holistic data center decommissioning service as your partner. Big Data Supply Inc. is an R2 (Responsible Recycler) certified IT asset recycling company that can be your partner in ensuring an environmentally friendly and data security-compliant decommissioning process for your data center. 

Selling Used Hard Drives: Ultimate Guide in 2022

With data increasingly becoming the most valuable commodity in the world and the advancements in various forms of technology, the amount of data created and stored globally is also increasing rapidly by over 5000% between 2010 and 2020.

Global data creation is projected to reach more than 180 zettabytes by 2025, meaning we'll need more and bigger hard drives.

However, as we know, hard drives have a relatively short life span of just three to five years. SSDs can last longer than standard HDDs, but their life cycles are still somewhat limited.

At some point, you'll need to retire old hard drives and replace them with new ones, and the best way to maximize their value is to sell your hard drives for extra cash (and hopefully, help finance the upgrade).

Yet, is it safe to sell your old hard drives? Can the buyer recover your wiped data and use it for malicious purposes? 

In this guide, we will answer those questions (and more) and discuss all you need to know about how to securely sell your hard drives while maximizing their value. 

By the end of this guide, you'd have learned about: 

  • Selling VS repurposing VS recycling hard drives.
  • Is it safe to sell your hard drives? 
  • Why sell your old hard drives?
  • When to sell your used hard drives to maximize their value?
  • A step-by-step guide to securely selling your hard drives
  • Tips for selling specific brands of hard drives (and how to ensure you'll get the best price)

Also, keep in mind that we'll cover all forms of hard drives in this guide: traditional HDDs with motorized disk platters, SSDs (Solid State Drives), and even hybrid drives.

Without further ado, let us begin:

Selling VS Repurposing VS Recycling: Is Selling Your Hard Drives Your Best Option?

First things first, is selling your hard drive the best option at the moment? 

Each hard drive is unique, and to answer this question, you'll need to first consider several different factors:

  • The age and condition of the hard drive, whether the drive can still function properly
  • What's the resale value of the hard drive? Obviously, the newer and the better the condition, the more expensive it will be, but brands and models also matter.
  • If you are planning to get a replacement drive (upgrade), what's the price of the replacement drive? Is the gap with the old drive's resale value too big?
  • Whether the drive contains sensitive, confidential, or regulated data

Basically, with your used hard drives, you always have three main options:

  1. Recycling: in this approach, your hard drive is totally destroyed (whether via secure data eradication or physical destruction) and then recycled. Recycling is the approach to take if the resale value of the hard drive is already too low or if the drive contains sensitive/regulated data and the risk is just too significant.
  2. Repurposing: this is the option to take if your drive is still in a pretty good condition, but the resale value is too low. You can use the hard drive on other devices or repurpose it as an external drive.
  3. Selling: If the resale value of the hard drive is still reasonably good and you are confident about secure data wiping (or if you sell to a reputable IT asset disposition company), then you should sell your hard drive. If you plan to replace the drive, then selling your used hard drive can also help finance the upgrade.

Also, if you are a data center, then selling your hard drives may be a core aspect of your data center decommissioning process.

When Should You Sell Your Used Hard Drives?

Since we'd want to maximize the resale value and ROI of each used hard drive, the timing of selling your hard drive is very important. 

Obviously, the older the hard drive (or the worse its condition), the lower its resale value will be.

However, unless you are not planning to get a new, replacement hard drive (i.e., if you are retiring the whole data center or company), selling your hard drive too soon can also lower its ROI. 

You'd want to find the sweet spot between when the old drive's resale value is still relatively high, while the price for the replacement (newer) hard drive has gone down a bit, so the upgrade is not too expensive. The right timing can vary depending on the hard drive's (and the replacement's) model and other factors but in general, selling when a drive is 2-3 years old is a good time. 

How Much Is My Used Hard Drive Worth?

The resale value of an old/used hard drive can vary greatly depending on many factors, and here are some of the most important ones:

SSD VS HDD VS Hybrid Drives

Understanding the exact type of your hard drive is very important if you want to maximize its value. Nowadays, hard drives come in many different types and sizes and may feature various different technologies. 

We can group most hard drives available in the market into three main categories: standard HDDs, SSDs, and hybrid drives.

Standard Hard-Disk Drives (HDDs)

HDDs are characterized by how they feature motorized, quickly rotating magnetic platters. These rotating platters are equipped with a head that travels over the surfaces to either record or read data. There are two types of HDDs based on the platter's rotation speed: 5,400 RPM HDDs and 7,200 RPM HDDs. The faster the rotation, the faster the hard drive can retrieve and record data,

This technology is obviously quite old by today's standards, and since traditional HDDs are entirely mechanical, they are typically slower and more fragile than SSDs and hybrid drives. Yet, they are also much more affordable.

However, that doesn't mean HDDs are already obsolete. Today's newer HDDs are very reliable with massive storage spaces (there are now 20TB HDDs, although they are still costly.) There are also plans and experiments that aim to make these traditional HDDs even faster and more efficient.

Today's HDDs are connected via SATA IIII (Serial ATA III) interface, that despite being very reliable, is slower than other connectivity technologies. HDDs are very affordable and are the best option if you want bigger storage space, but it isn't a great bet if you are looking for data transfer speed.

Solid-State Drives (SSDs)

As the name suggests, Solid State Drives use solid-state memory rather than motorized disk to read and write data. 

To be more exact, SSDs utilize NAND flash memory to record and read data without any mechanical and magnetic components in it, and fewer moving parts would translate into faster and more reliable performance.

SSDs can read and write data much faster than standard HDDs with this technology: a 7,200 RPM HDD can deliver a read/write speed of 160MB/S, but SATA III SSDs can reach more than 500MB/s. Again, remember that SATA III is considered a "slow" connection technology by today's standards.

With that being said, there are high-end PCIe 4.0 NVMe SSDs that can reach a whopping 7,000 MB/s read speed.

Besides read/write speed, SSDs are also more durable since they don't contain any moving parts (and so aren't susceptible to movement or impact damages.) However, that's not saying SSDs are perfect.

For instance, SSDs are typically much more expensive than comparable HDDs with similar storage sizes. Also, while SSDs are very reliable in most cases, once they fail, recovering data from them can be easier said than done. So, when it comes to selling hard drives, a broken SSD can drop really hard on resale value. 

Hybrid Hard Drives

Hybrid hard drives, also often called SSHDs (Solid State Hard Drives), typically use the traditional motorized disk platters but also have a relatively small NAND flash memory in them, hence "hybrid."

With this combination of technologies, the hard drive will store the most frequently accessed data (i.e., data crucial for OS operations) on the flash memory, and the rest of the data is stored in the traditional hard drive portion.

This allows users to enjoy the speed and performance of an SSD at a lower cost. Also, using a single SSHD is relatively easier to manage than using two separate SSD and HDD (a common practice to lower cost). 

However, with SSDs getting more affordable in recent years, hybrid hard drives are no longer popular.

Storage Size/Capacity

The amount of data the hard drive can hold is among the most significant factors determining its value. The bigger its capacity, the more expensive it will be. 

Nowadays, hard drive capacity is measured in gigabytes or terabytes, and a 500GB HDD/SDD is considered pretty modest by today's standards. High-end HDDs and SSDs can have more than 10TB storage capacity.

For HDDs: Rotation Speeds and Physical Size

Traditional HDDs come in two physical sizes: 2.5-inch and 3.5-inch, and in most cases, a 2.5-inch HDD is more expensive than a 3.5-inch drive with similar storage space. This is due to the tighter and more complex construction, and typically a 2.5-inch HDD will consume less power. 

However, 3.5" HDDs can handle faster rotation speeds (which typically translates into speedier read/write speeds). 3.5-inch HDDs can come in 10,000 and 15,000 RPM models, but 2.5-inch HDDs can "only" handle up to 7,200 RPM.

The higher the RPM speed, the more expensive the hard drive.

Interface/Connection

Hard drives can use different types of connectors, and the different types of interfaces can also affect speed and reliability. 

For HDDs, here are the common interface standards:

  • ATA/IDE: Advanced Technology Attachment/Integrated Drive Electronics is an older standard interface for HDDs. Quite rare at the moment, as many HDD manufacturers have switched over to SATA. If your HDD has an ATA/IDE interface, it's probably a sign that it's an older drive.
  • SATA: Serial ATA is the standard interface for most HDDs manufactured after 2007. SATA revision 3.5 interface has just been released in July 2020. Not the fastest interface, but SATA connectors are available in virtually all types of home and enterprise computers.
  • Fibre Channel, SCSI, SAS: These industrial-grade interfaces are rare in home computers and typically are only found in enterprise-level servers and storage systems.

For SSDs, we also have several common interface standards:

  • SATA: similar to HDD. While SATA is slower when compared to other technologies, SATA SSDs can connect to older computers that don't have newer SSD connectors, which can translate into more potential buyers.
  • M.2 SATA: SSDs with M.2 SATA connectors are smaller and lighter, so they can be used on smaller computers and laptops. However, the speed is the same as a regular SATA SSD, up to 600 MB/s.
  • mSATA: mSATA stands for mini SATA, typically used in smaller computers, including mobile devices. Latest mSATA SSDs can reach 6GB/s in read/write speed with lower power consumption. However, mSATA SSDs are still very expensive.
  • M.2 PCIe: Latest SSDs use NVMe (Non-Volatile Memory express) controller to connect to PCIe interface bus, which can result in very high-performance speed (up to 2000 MB/s). Still relatively expensive at the moment, and only high-end consumer motherboards offer PCIe connectors.

Brand and Model

Hard drives coming from reputable manufacturers are obviously more expensive than those coming from unknown ones, and there may also be specific models that are more expensive than others.

Seagate, Western Digital, SanDisk, Dell, Hitachi, Toshiba, and HP are some of the top names when it comes to hard drive manufacturers.

Selling Your Used Hard Drive: Step-By-Step Guide

If, after you've considered everything, you are still 100% sure about selling your used hard drives, here we will discuss a few key steps to get your old hard drives sold securely and quickly while maximizing their value. 

Let us begin with the first step right away:

Step 1: listing the details of your hard drives

Accurately identify everything about your hard drive so you can know what it's currently worth. 

You should list:

  • Type (HDD, SSD, Hybrid)
  • Brand
  • Model
  • Quantity (if you are selling more than one hard drive)
  • Serial number
  • Connector/interface type
  • Capacity/storage size
  • Condition 
  • Pictures of condition and serial number

If you are only selling one hard drive, this might not be a big issue, but consider creating a dedicated spreadsheet if you are selling multiple ones in bulk. A comprehensive spreadsheet can help you in offering your items to prospective buyers.

Step 2: Take pictures

Next, take pictures of the used hard drive(s), so you can offer the drive to prospective buyers.

The objective here is to provide an accurate representation of the hard drive, so it doesn't have to be a professionally-taken picture. Simple, clear photos taken by your phone would be sufficient. 

It's important to take pictures of the serial/model numbers, especially if you're looking to sell to ITAD companies.

Also, be honest. If there are any defects on the hard drive, mention them and take pictures of these defects. 

Step 3: Finding potential buyers

In general, you have two main options to sell your hard drives: finding your buyer on your own (direct-selling) or selling your hard drive to an IT asset disposition company.

Each of these options has its perks:

Finding direct buyers: Pros and cons

You can try finding your own buyer, for example, through friends or by listing your hard drives on online marketplaces like Amazon.

The main advantage of selling direct is freedom: you can set your own prices and wait for a buyer who'd like to make the transaction on your terms. Also, IT disposition companies may not want to deal with you if you are only selling one or two drives, but this won't be an issue in direct selling.

In short, you can potentially get more money per sale, but finding your buyers may not be easy. Also, if you are selling directly, secure data deletion is your responsibility.

Selling to IT asset disposition (company)

An IT disposition company specializes in buying and selling used IT assets, so they'll handle all the work while ensuring both themselves and your company stay compliant with relevant regulations.

A key advantage in selling through ITAD companies is that they can handle data deletion. Look for R2 recycling companies like Big Data Supply Inc. that not only ensures secure data deletion but will ensure all processes taken to your hard drives and other IT assets are environmentally friendly. 

R2 certification is awarded only to companies that have achieved responsible recycling standards that also have followed appropriate data security best practices. On the other hand, RIOS certification is an ANSI accredited standard that acknowledges the service provider's compliance to ISO:9001 (service quality), ISO:14001 (eco-friendly), and OHSAS:18001 (health and safety).

Big data Supply Inc. can also provide Certificates of Data Destruction after your hard drive has been securely wiped. In the events when you are needed to prove your company's responsibility to consumer data, these certificates are legally recognized.

Keep in mind that when selling to ITAD companies, you don't set your own prices. Typically these companies will send an offer for your drives, and you can either choose to accept or refuse that price. 

Step 4: Ensure data security

It's essential to securely wipe data stored in the hard drives before selling them. Not only do you want to protect your privacy, but depending on the industry you're in, secure data wiping may be a legal requirement for you to stay compliant with relevant regulations. 

If you choose to sell your hard drives through an ITAD company, then secure data deletion won't be an issue as they'll do it for you. 

However, if you choose to find your own buyers, you'll also need to perform secure wiping on your own. Below we will discuss how.

Secure wiping HDDs

If you have a Windows computer, you can use the DBAN utility (free) to easily perform a secure wipe on your HDD. DBAN is pretty reliable in ensuring the deleted data is unrecoverable. 

If you don't have a Windows computer and can only use Macs, then you can use macOS's Disk Utility for secure wiping. Go to the Utilities folder (Apple+Shift+U), run Disk Utility, and format the HDD three times. Make sure not to perform quick format instead.

Secure wiping SSDs

First, identify the SSD's manufacturer if you haven't already. Typically your SSD's manufacturer (i.e., Western Digital, SanDisk, Samsung, etc.) offers their own disk management software that can help you in securely wiping the SSD. Go to the manufacturer's website and try to find such software.

However, if you can't find the software solution for one reason or another, you can try to use Gparted (free).

Again, keep in mind that if you perform the data erasion yourself, you will not get any Certificate of Data Destruction. Check your local, federal, and state regulations whether obtaining Certificates of Data Destruction is legally required.

Step 5: Packaging and shipping

Depending on who your buyer is, you may need to ship the hard drive to them, or they'll pick it up for you. Nevertheless, you'd want to package the hard drive carefully, so you don't damage the hard drive. You wouldn't want to accidentally damage the hard drive before it's sold, which can cost you money.

If you need to ship your hard drive, it's best to buy insurance on your package just to be extra sure. Even if the hard drive has been packaged properly, shippers could accidentally damage or lose the hard drive, and without insurance, you'll need to absorb the cost.

Last but not least, if you are selling multiple drives in bulk and need to ship multiple boxes, it's important to label the different boxes correctly. This will help the receiver (buyer) when unpacking the hard drives so you can avoid confusion and disputes.

Wrapping Up

Selling your used hard drives shouldn't be a scary task, and there are ways to securely wipe your data and ensure it's unrecoverable.

Buying and selling used IT equipment, including used hard drives, is Big Data Supply Inc.'s specialty, and we are ready to be your partner in maximizing the value of your used hard drives.

Don't hesitate to leave any comments and questions below, and if you'd like to inquire for a quote on selling your old hard drives, contact us 1 (866) 411-4890 at or fill out the online form here.

Sell IBM 3592-JB Tape Media P/N 23R9830

Looking to dispose, recycle, buy or sell excess new or used 3592 JB data tape media? Ever ask yourself what is the best way to recycle 3592 data tape media?
Big Data Supply, Inc. (that’s us) pays the highest dollar possible for new and used tape. Please contact us right away if you have IBM part number for 3592JB tape media is 23R9830, we are paying more now than ever! Our streamlined buyback program assures each and every one of our customers that they are gaining the very best deal without compromising their data. We can either provide cash or credit that can be applied toward newer tape formats and other data storage products. We also buy other 3592 formats such as the JJ and JC versions: IBM Part Number 46X7452 3592 "JC" Advanced Data Cartridge IBM Part Number 24R0316 3592 "JJ" Economy Data Cartridge To assure that all data on used tapes is completely destroyed, we utilize our proprietary method for data destruction – assuring that you will comply with industry regulations as set forth by Sarbanes-Oxley, SOX, HIPAA, the SEC, and more. There are numerous reasons as to why selling your new and used tape is the right thing to do, including: • You can collect some quick cash. • It’s an environmentally conscious thing to do. • It’s quick and easy. • You’ll comply with industry regulations for data destruction. For more information on selling your new and used 3592JB data tape and/or other formats, contact our IT buyback team. Contact us today: Info@BigDataSupplyInc.com | Toll Free 800-905-7329 | Local 714-647-9000

We recently saw the following headline from an article in the LA Times:

As venture capital dries up, tech start-ups discover frugality

It isn’t often that you see the words frugality and start-ups together in the same article let alone the same sentence! Why is this frugality the latest craze?

“Tech start-up Appthority's office has plush conference rooms, soundproof phone booths, an enormous kitchen and a view of San Francisco Bay. It has ping-pong and foosball tables, beer on tap and 11 types of tea.

The cybersecurity company owns none of it. And that's how the company's president and co-founder, Domingo Guerra, likes it.

"Any time you have flexibility and you don't have a liability, it looks good on the books," Guerra said.”

This combination of flexibility without liability is fueling more than just start-ups these days. Many businesses are making their move to the cloud for their infrastructure needs because they can have a flexible IT environment without showing any assets.

One by-product of this move to frugality, however, is what these companies are doing with their hardware and data storage media which was once their infrastructure. Companies’ IT hardware still has value, and smart businesses are cashing in on these assets. With just a minimal effort, they not only make their business more flexible in the cloud, but they even get money for their old assets. Used servers, used hard drives, tape drives, tape libraries, switches, data tape media cartridges, and telecom products can be exchanged for cash with Big Data Supply.

Many companies, especially in emerging markets, need IT equipment but are not in the market for the ‘latest and greatest’ so they turn to the secondary market where they can buy refurbished IT equipment for just a fraction of the cost. What’s one man’s junk is another man’s treasure.

So embrace this move to frugality in your business by selling older IT assets and equipment that are being replaced with new machines or moving to the cloud. As the LA Times reminds us, look for ways of “trimming excess, finding flexibility and, sometimes, being scrappy. You know, like a start-up.” Our friendly service team at Big Data Supply is standing by, ready to turn your old IT equipment into cash and start you on the road to frugality.

LTO 6 TapesSony LTO-6 lto 6 lto6

For businesses that require large amounts of archival storage, you need an effective and secure method to keep all of your records readily available. LTO tapes are ideal for large amounts of media that needs to be stored and are often utilized by medium businesses to large enterprises. With large amounts of memory available in a compact and convenient package, LTO media can be your go-to storage solution.

Benefits of LTO 6 Data Tapes

Data tapes are one of the most trusted methods for backing up large amounts of data. LTO data tapes are one of the newest innovations in the tape drive marketplace and are manufactured by companies such as TDK, Sun Oracle, Sony, and Quantum. LTO 6 tapes have a low starting price point, but still offer massive amounts of data space for your digital media. Compressed data capacity on LTO 6 data tapes are 2.5 to 6.25 TB, with transfer speeds of up to 400MB/s. The way they operate is LTO data tapes writes data on magnetic tape, which can be read with the use of compatible tape drives. Data is placed in sections along the tape and the drive allows you to access the exact media you need quickly. The amount of data found on the tape dictates rewind times, but they are typically under a minute. Access times are even quicker and can clock in at about 45 seconds or less. Transfer rates are constantly improving with LTO 6 tapes being the fastest currently.

LTO is an advancement in the field of magnetic tapes since it boasts a more compact design. The tapes have been optimized for high storage capacities and reels are typically only a half-inch on the cartridges. Even with large amounts of archival data, you won’t have an issue finding what you need on the tapes. A catalog file is updated each time new data is added onto the media. The catalog files can also be used as backup methods for the data stored. Security is always a concern, especially amongst business owners who handle files containing medical or financial information. This is why many of the tapes come with advanced encryption standards in place to prevent the data from being compromised.

Since LTO 6 tapes aren’t required to directly work with your company's operating system, they are not dependent on what type of computer you have. They are also portable, so you can use LTO tapes to store archival files from multiple locations. One of the major benefits of this storage media is the impressive lifespan of the cartridges. Each tape boasts an archival life of approximately 30 years. The rugged body construction of the data tapes helps ensure longevity.

LTO 6 Tape Media Recycling

For firms that are no longer utilizing data tapes, there may be uncertainty over what to do with the media. In this case, you should sell your tape drives a company like Big Data Supply. We can eliminate all existing data on the tapes in order to ensure you remain in compliance with privacy laws and regulations. As part of our data removal process, the company ensures that all media on the tapes is no longer recoverable. They also buy data tapes from companies who no longer require the storage devices and only resell the products after all data has been completely destroyed.

Big Data Supply is available to answer all of your questions about LTO tape media products and uses. Give us a call today or fill out our short form for more information on LTO 6 tapes to discuss what type of data center supplies your business can benefit from.

cross